BYLAWS OF THE
PARENT – TEACHER ORGANIZATION
OF ST. PIUS X
The name of this organization shall be the Parent Teacher
Organization of St. Pius X School (hereafter called 'PTO').
The purpose of the PTO is to support St. Pius X School’s staff and administration by providing resources to enrich the academic, spiritual, physical, social and emotional development of our children. The organization provides a volunteer network committed to supporting a catholic based education. PTO provides an open forum for discussing and communication of issues and needs relating to school families.
Section 1. The PTO supports the policies and procedures for education as established by the St. Pius X School Commission.
Section 2. The PTO fosters mutual cooperation in order to achieve the highest possible mental and spiritual development of children and youth in home, school, church and community.
Section 3. The PTO works cooperatively for school and educational enrichment and improvement.
Section 4. The PTO serves as an organization through which parents can work to help fulfill their obligation of providing a complete moral, religious and academic education for their children.
Section 1. The general membership of the PTO shall consist of dues paying parents/guardians and teachers and administrators of St. Pius X School.
Section 2. Annual dues (per family) for membership in PTO shall be determined by the Executive Committee. These dues shall be collected at the beginning of the school year by the PTO and given to the PTO treasurer.
Section 3. At the discretion of the Executive Committee, issues shall be presented to the general membership for two-thirds (2/3) vote of the members present and voting.
Section 4. A maximum of two votes per family will be allowed in votes by the general membership.
Section 1. Officers. Officers shall be a president (or co-presidents), president-elect, vice-president, recording secretary, corresponding secretary, treasurer (or co-treasurer), and treasurer-elect. The ex-officio members are the Pastor, Principal of the school and the immediate past president or (co-presidents).
Section 2. Nominations. The Executive Committee members will appoint a nominating committee of five PTO members by the March meeting. The Nominating Committee will select a candidate for each office to be filled and will report at the April meeting (a slate is not required at this time). Consent of each candidate must be obtained prior to being placed for nomination.
Nominations from the floor will be allowed at the May meeting. Each oral nomination must be seconded. The proposed candidate must be present or must have provided written consent to accept nomination.
The Nominating Committee will publish the names of the candidates in the PTO section of the school newsletter prior to the elections.
At the time of the election, the Nominating Committee will be responsible for distribution of the ballots and the collection and counting of votes.
Section 3. Elections and Term of Office. Elections will be held annually through a secret ballot by the majority present at the May monthly meeting. If a majority of votes for an office is not received by one candidate, there will be a run-off ballot between the two candidates receiving the greatest number of votes.
Officers will be elected by ballot for a term of one year or until their successors assume their duties. Officers take office July 1st.
Section 4. Limitations. Each person elected shall hold only one office at a time. Each person can serve two consecutive terms in the same office.
Section 5. Vacancies. If there is a vacancy in the office of president, the president-elect will become the president. At the next regularly scheduled meeting, there will be an election for president – elect. If there is a vacancy in any other office it will be filled by majority vote of the Executive Committee at the next regularly scheduled executive committee meeting.
Section 6. Removal from Office. Officers can be removed from office if they do not attend regularly scheduled meetings or if they are not fulfilling their duties as an officer as outlined in Article V, Section 4. Removal from office will require a two-thirds vote at a regular meeting where previous notice has been given.
Duties of Executive Officers
Section 1. The Executive Committee shall consist of the elected officers and the ex-officio members.
Section 2. Items put before the Executive Committee for a vote must be approved by a majority of the committee. When necessary, a vote may be taken through electronic means in lieu of a meeting.
Section 3. All Executive Officers have a detailed job description. There shall be two copies of this report, one for the committee’s file and one for the president’s file. These job descriptions shall be reviewed annually and be revised as necessary.
Section 4. The duties of the Executive Committee shall be:
1. To transact necessary business in the intervals between PTO meetings and such other business as may be referred to it by the PTO.
2. To create Standing Committees as appropriate
3. To select the chairperson of the standing committees and approve their work.
4. To present a report at the regular meetings of the PTO.
5. To appoint a Nominating Committee of no less than (5) members in early spring who will prepare a slate for the election of officers for the upcoming school year.
6. Fill all standing committee and elected officer vacancies as necessary mid-school year. Vacancies in the elected offices will be filled by majority vote of the Executive Committee.
7. To represent the PTO at School Commission and/or Pastoral Council Meetings as appropriate.
8. To present the annual budget to the general membership per Article XI
Section 1. A regular meeting of the PTO shall be held each month unless otherwise provided by the PTO or Executive Committee. All monthly meeting dates will be published at the beginning of the school year. Five (5) days notice will be given if a regular meeting date is to be changed.
Section 2. Special meetings of the Executive Committee may be held at the discretion of the President or upon written request of the majority of the officers.
Section 3 A special meeting of the PTO membership may be called at the discretion of the Executive Committee.
Section 4. The quorum shall be 7 members of the organization at any regular meeting.
Section 1. The fiscal year for St. Pius PTO is 7/1 through 6/30 of the calendar year.
Section 1. The PTO may adopt or amend Standing Rules by a majority vote of the members present at a regular scheduled meeting.
Section 1. Robert’s Rules of Order shall govern the PTO in all cases to which they are applicable.
Section 1. Proposed bylaws or amendments to bylaws may be submitted in writing to the president at any regular meeting. Notification of the vote must be given in the school newsletter at least one week prior voting. The president will read the proposal at the next regularly scheduled meeting; the proposed change or amendment may be approved either in whole or in part by two-thirds (2/3) vote of the members present.
Section 2. Ratification of the bylaws will take place at a regularly scheduled meeting by a two-thirds (2/3) vote of the members present. Announcements of such meeting shall be made prior to that meeting.
Section 3. The Bylaws shall be reviewed and/or revised by the President-Elect every year at the first meeting of the year.
Section 1. The annual budget shall be presented by the Executive Committee and voted upon by the general membership at a regular PTO meeting. This meeting is held in the spring of the year prior to the fiscal year under consideration. Voting is based upon the guidelines found in these PTO Bylaws.
Section 1. The PTO may be dissolved at the end of any school year by a two-thirds (2/3) vote of the membership. In this event, all net assets shall be transferred to the School Commission.
St. Pius X Parent-Teacher Organization
1. Requests for funds in excess of $350.00 shall be voted upon at a regularly scheduled meeting of the PTO.
2. Funds raised in the current fiscal year are available for projects/expenses (used in accordance to the approved budget) in the following year. Funds raised in the current fiscal year can be used in the current year if a motion is made to do so at a general PTO meeting and receives a 2/3 vote in favor.
3. St. Pius X School children are allowed to participate in only one (1) ‘door to door’ fundraiser per school year (per the Board of Education Policy Manual).
4. Contracts entered into by the PTO must be reviewed by the PTO president and executed by the Principal and the parish business manager.